Vacancy at Tearfund

[ 0 ] November 17, 2017 |

 How to Apply for this Job

Background on Tearfund

Tearfund is an international relief and development agency working globally to end poverty and injustice, and to restore dignity and hope in some of the world’s poorest communities.

We have a vision to see 50 million people released from material poverty. We operate in more than fifty countries around the world. We deliver our strategy by:

 

  • Developing communities and building resilience, sustainably and holistically
  • Changing unjust policies and practices to deliver justice for poor communities
  • Enabling communities affected by disaster and conflict to recover quickly and be better equipped to face future hazards.

 

We are committed to developing experts who are inspired, resourceful, courageous, compassionate and equipped. If you are interested in working with us, take time to look around our website and discover more about our unique organisation.

 

 

Tearfund’s Application Process

 

If you would like to apply for this job, please send you cv to nepal-recruitment@tearfund.org. Please ensure that your cv clearly shows how your skills and experience meet the requirements for this post.

 

If after reading though this Job Profile, you have any questions or want to find out more please do not hesitate to contact nepal-recruitment@tearfund.org

You need to complete the Tearfund Application form as well for applying this position.

Final Date of application submission is 26 November 2017

Job Profile

 

JOB TITLE Monitoring, Evaluation, Accountability & Learning Coordinator (MEAL Coordinator)
GROUP International
TEAM Asia
LOCATION Kathmandu (With frequent travel to field locations)
RESPONSIBLE TO Deputy Country Director (DCD)-Partnerships

 

 

PART 1 – JOB DESCRIPTION

 

1.    JOB OVERVIEW

MEAL Coordinator is responsible for working with DCD-Program to provide technical support to Tearfund and its partners for the design, implementation and management and leaning from projects across Tearfund, Partners and staffs, operating in Nepal. Leading in analysis, development of case studies/beneficiary stories and other learning activities to help ensure accountability and efficiency of projects. This role provides comprehensive oversight for implementation of Tearfunds’s Beneficiary accountability commitments and play vital role in capacity building of Partner’s staff in the respective area. The coordinator will also comprehensive oversight for the implementation of Tearfund’s Beneficiary Accountability commitments.

2.    POSITION IN ORGANISATION

  • GRADE : 4
  • Reports to : the DCD-Program
  • Direct Reports: MEAL Staff as applicable.
  • To work in collaboration with Tearfund Sector Advisors, GIOs, Programme Officers, Deputy Country Director Partners in undertaking mutually agreed assignments
  • Dotted line relationship with Tearfund Sector Advisors

 

3.    ORGANIZATIONAL REQUIREMENTS

 

  • The post-holder will, at all times, carry out their responsibilities with the utmost respect for the protection of children in accordance with Tearfund’s Safeguarding Policy.
  • The post-holder will be expected to behave in accordance with Tearfund’s ‘Code of Conduct’ as referred to in the Personal Conduct Policy.

 

KEY RESPONSIBILITIES

 

PROGRAMME STRATEGY

  • In liaison with sector advisors and project team helps plan and shape the overall strategy and sector policy for a Tearfund country programme as articulated in the Country Strategy, and ensure that programming in the specific sector reflects this strategy.
  • Support DCD-Program on Beneficiary Accountability in planning overall implementation of the sector activities and strategy.
  • Monitor the humanitarian situation and potential future scenarios with respect to the sector, providing detailed reports and analysis, recommending to partners and the Tearfund senior management team appropriate sector-related responses.
  • Develop the overall M&E framework in consultation with project team that includes annual project and mid-term reviews, participatory impact assessments, process monitoring, operations monitoring and lessons-learned workshops.
  • Ensure Tearfund’s purpose, values, and the programme objectives are communicated amongst sector staff and facilitate input from sector staff in the strategic planning process.
  • Lead and participate in the sector Program team discussions, leadership, reviewing progress against strategic objectives, budget expenditure, Human Resources, and any other sector concerns.
  • Ensure that the Standard Operating Procedures (SOPs) and guidelines regarding M&E are developed and updated where necessary and inducted to the related staffs of Partner institutions.
  • Develop strategy and process documentation on Accountability and build partner’s capacity on the theme.

 

SURGE CAPACITY SUPPORT

  • Capacity building and support partner institutions on monitoring and evaluation and accountability and learning (MEAL) in the various program consortiums.
  • Notify partners in liaison with line managers of any potential funding opportunities and where needed, work together to produce concept notes and proposals.
  • Encourage partners by making them feel that they are being cared for and listened to.

 

PROJECT / SUPPORT FUNCTION MANAGEMENT

  • Lead, participate or advise project staff and Tearfund partners in the preparation and implementation of special studies (e.g. baseline, impact evaluation, mid-term review end of project surveys of affected communities.) through participatory needs / vulnerability & capacities assessments.  This may include:
    • Protocol development
    • Drafting data collection tools
    • Conducting analyses and drafting reports
  • Provide on project design and proposal and budget preparations for institutional and private donors to meet identified needs and strengthen local capacities within the sector.
  • Advise on the implementation of project interventions to achieve project outputs and objectives, including regular monitoring and mid-term reviews in accordance with Tearfund and donor requirements.
  • Be the Lead, or advise and participate in end of project learning reviews and evaluations as appropriate and in the analysis of results.
  • Lead on ensuring the timely compilation of situation updates, monthly reports for country program, UK and donors.
  • Develop an overall MEAL plan.
  • Develop project-related capacity-building plans on MEAL and identify or mobilize additional resources to implement and monitor the progress and impacts;
  • Ensure the maintenance of general office files and keep information and reference material in a manner that allows easy reference and retrieval.
  • Ensure compilation of periodical reports pertaining to project activities
  • Build partner’s capacity on accountability through developing indicators, frameworks and tools and training to partners.
  • Guide the process for identifying and designing the key indicators for each component, to record and report physical progress against the annual work plan.
  • Guide the process for identifying the key performance questions and parameters for monitoring project performance and comparing it to targets;

 

CORPORATE POLICY AND COMPLIANCE

  • Responsible for ensuring health and safety is considered in implementation of sector activities, ensuring policy is understood by staffs.

 

PARTNER MANAGEMENT

  • Engage with Tearfund partners in a proactive manner project learning reviews and evaluations as appropriate and in the analysis of results.
  • Have a greater understanding of project process at the community and National level and inform and influence partner work plans and projects.
  • Support partners in project design and proposal and budget preparations.
  • Encourage and create avenues for cross-learning among partners to build credible resources that can be used for a wider audience.

TEAM MANAGEMENT

  • When required liaise with managers and support the implementation of Tearfund’s staff development policy, including personal development planning, across project teams in a way that is consistent and transparent.
  • Supporting in the implementation of performance management and staff development system as applicable.

EXTERNAL REPRESENTATION

  • When required, represent Tearfund and Tearfund partners to other NGOs and UN agencies, ensuring coordination and constructive working relations, and attending relevant inter-agency coordination meetings
  • Seek to positive local working relationship with local communities, district government officials, UN and where appropriate, donor representatives, working independently and with other agencies to build local community acceptance on Tearfund and other humanitarian agencies.
  • Build capacities of selected local Tearfund partner organizations.
  • Assistant in developing collaborative programmes with Integral Alliance, like minded organizations, other agencies and national partners in accordance with country strategy.
  • As required attend relevant meetings workshops, conferences as required and keep informed of sector developments and key initiatives.

 

PART 2 – PERSON SPECIFICATION

JOB TITLE: MEAL Coordinator

 

  ESSENTIAL DESIRABLE
QUALIFICATIONS

 

●        Degree or equivalent in relevant Sector

 

●        Planning, M&E and management qualification
EXPERIENCE

 

 

 

 

●        Minimum of 5 years of experience in MEAL of which at least 2 should be in leadership role.

●        Experience in the following areas

o    Strategic planning

o    Monitoring and evaluation

o    Accountability

o    Working with partner organizations

o    Competency in both quantitative and qualitative  research methods

●        Working to sector specific SPHERE Standards, People In Aid and Red Cross Codes of Conduct.

●        Development professional

●        Competencies in setting up M&E systems

SKILLS/

ABILITIES

 

 

 

●        Training and Facilitation skills

●        Excellent written and verbal communication skills

●        Strong analytical and problem solving skills

●        Trainer on Project Cycle Management

●        Interpersonal Communication Skills

●        Team Player

●        Research tools and techniques for social development, participatory development ,

●        Trainer,

●        Research

●        Community Development

●        Networking and representation skills

●        Computer Skills- Ms.office and, Windows,

 

●        Training Skills

●        Mentoring skills

 

PERSONAL QUALITIES

 

 

 

●        Commitment to accountability to beneficiaries and transparency, showing dignity and respect, and demonstrating listening and understanding

●        Understanding and sensitivity to cross cultural issues

●        Flexible and adaptable to ever changing environments

●        Ability to remain calm under pressure

●        Diplomatic and determined

●        Willingness to travel across the programme and live in basic conditions

●        Networking

●        People developer and motivator

 

How to Apply for this Job

Background on Tearfund

Tearfund is an international relief and development agency working globally to end poverty and injustice, and to restore dignity and hope in some of the world’s poorest communities.

We have a vision to see 50 million people released from material poverty. We operate in more than fifty countries around the world. We deliver our strategy by:

 

  • Developing communities and building resilience, sustainably and holistically
  • Changing unjust policies and practices to deliver justice for poor communities
  • Enabling communities affected by disaster and conflict to recover quickly and be better equipped to face future hazards.

 

We are committed to developing experts who are inspired, resourceful, courageous, compassionate and equipped. If you are interested in working with us, take time to look around our website and discover more about our unique organisation.

 

 

Tearfund’s Application Process

 

If you would like to apply for this job, please send you cv to nepal-recruitment@tearfund.org. Please ensure that your cv clearly shows how your skills and experience meet the requirements for this post.

 

If after reading though this Job Profile, you have any questions or want to find out more please do not hesitate to contact nepal-recruitment@tearfund.org

 

 

Final Date of application submission is 26 November 2017

 

Job Profile

 

JOB TITLE Sr. Admin and Logistic officer
GROUP International
TEAM Asia-Nepal
LOCATION Kathmandu (with travel)
RESPONSIBLE TO Line Manager

 PART 1 – JOB DESCRIPTION

1.    JOB OVERVIEW

The Senior Admin and Logistic Officer (Sr. ALO) is responsible for supporting the Administrative and logistics function in a Tearfund operational programme, in addition supports in financial operations and management. The Sr. ALO supports the operational team staff at the programme head office plus at project sites with the responsibility for supporting in, setting up and implementing a coordinated logistics, administrative and financial function in support of the programme. Covering supply chain, asset management, transport, communications and office/accommodation infrastructure, HR, financial transactions, field security the Sr. ALO ensures policies and procedures are complied with.

 

Support and advice will be provided to the operational team and partner organisations as required.

 

2.    POSITION IN ORGANISATION

  • Grade: 4
  • Reports to the Line Manager.
  • Direct Reports: Line manages the logistics and other support staff.
  • Dotted line responsibility to Logs Advisor (UK) and contact with the International Logs Team and Programme Officer
  • Works closely with the Finance Manager and HR Functions to provide coordinated support functions
  • Where relevant, liaises closely with government (e.g. Customs) officials and other NGOs on logistics matters

3.    ORGANISATIONAL REQUIREMENTS

 

  • The post-holder will, at all times, carry out their responsibilities with the utmost respect for the protection of children in accordance with Tearfund’s Safeguarding Policy.

 

  • To model godly leadership in all aspects of character and conduct

 

  • To be committed to and share in the outworking of Tearfund’s Mission, Purpose, Values and Beliefs statement

 

  • The post-holder will be expected to behave in accordance with Tearfund’s ‘Code of Conduct’ as referred to in the Personal Conduct Policy.

 

4.    KEY RESPONSIBILITIES

4.1 PROJECT / SUPPORT FUNCTION MANAGEMENT

  • In liaison with the Line Manager works with Project/Line Managers and other project staff to ensure that the admin and logistics needs of projects are identified and met to a high standard.
  • Support to ensure supplies are identified, procured and delivered on time to provide value for money, within Tearfund and donor procedures, and to the right specifications.
  • Support to ensure the security of all stock and assets held within warehouses including adequate building infrastructure and maintenance, responsible manual handling, safe stacking, accurate and timely documentation, and appropriate trained and resourced staff.
  • Support to ensure assets are tracked and disposed of within Tearfund procedures and according to donor requirements, assigning both assets and other inventory items to individuals.
  • In conjunction with the Line Manager, define vehicle fleet requirements and ensure vehicle usage plans, insurance, maintenance and servicing are established.
  • Support to ensure a 24/7 telecommunications coverage with all sites through radio, satellite communications; maintaining the equipment and ensuring all relevant staff are adequately trained in their use for safe and effective communication; providing technical support as required.
  • Support to ensure IT support coverage is provided for all sites within Tearfund policies, and ensure all staff are adequately trained to use the equipment provided.
  • Support in selection and maintenance of the office/accommodation infrastructure and associated utilities, ensuring safe and adequate living and working conditions.
  • Support to ensure all new senior staff and those in the programme field office are briefed and appropriately trained on logistics equipment and procedures.
  • Capacity building of partners, by providing training, nurturing in terms of financial and logistics policies and procedures. Provide technical support in procurement and documentation process of partners.
  • Ensure smooth operation of field office, safety of field staff and team house management. Manage support staffs at field level.
  • Monitor the flight booking process and ensure that staff are informed for their bookings, transport is arranged in conjunction with Dhaka office

 

4.2 FUNCTION NEED TO CARRY DURING ABSENCE OF HR

  • Ensure to provide salary and benefits data for newly employed staff to the Finance department on monthly basis.
  • To assist managers in the calculation of the overtime, and to provide the accurate records to the Finance department to Dhaka on monthly basis.
  • Advertise vacancies (including liaison with advertising sources) in accordance with recruitment procedures and deal promptly with all recruitment-related correspondence.
  • To coordinate receiving, screening and processing applications according to approved criteria and in arranging interviews.
  • Arrange pre-employment medical examinations, ID passes for new staff
  • Ensure that new staff have completed and submitted all employment paperwork e.g.signed contract, photocopies of passport, photographs.
  • Create and maintain staff personal files
  • Co-ordinate and provide briefing, induction for staff.
  • Provide support and guidance to managers and staff to ensure that all activities are compliant with Tearfund procedures and the relevant Staff Handbook.

 

4.3 CORPORATE POLICY AND COMPLIANCE

  • Take lean on setting up, managing and overseeing all logistics and financial systems (procurement, transport and fleet management, storage, communications, estate / buildings management, power supply, asset management, payments, advance settlements etc.)
  • Responsible for compliance with the policies and procedures set out in Tearfund’s Programme Logistics Manual and other policy and procedure manuals that may be applicable to a specific activity or situation (e.g. Security, Finance, HR policies).
  • Ensure compliance for health and safety within the logistics function including particularly ensuring safe vehicle fleet management and safe working/living environments for all staff. Also the health and safety of the logistics team specifically, ensuring policy and procedures are understood by staff, and any accidents are recorded and responded to appropriately. Also to ensure that all new staff are briefed and trained on proper use of equipment (e.g. radios) to ensure safety, enhance security and programme efficiency.
  • Ensure all logistics systems and procedures comply with the host country’s and donor’s legal, contractual requirements including required operating licences.
  • Conduct periodic inventory of all assets and update the database for accountability.
  • Keep a database of all delivery schedules, supplies, goods and materials, recipients, dates, and relates issues that may arise. Ensure that all procurement related activities are void of issue of conflict of interest.
  • Support the HR functions in the induction of new staff on logistics, ensuring their familiarity with Tearfund’s mandate, values, Quality Standards, policies and programme objectives, particularly focusing on logistics policies and procedures, and their individual responsibilities in upholding these standards and policies.
  • Solve problems and address challenges as they may arise to ensure effective, timely and safe delivery through the distribution system.
  • In conjunction with the staff response for HR, ensure recruitment and management of logistics staff is consistent with Tearfund HR recruitment policies, the legal context and local practice.
  • Ensure all admin and logistics systems and procedures comply with the host country’s and donor’s legal, contractual requirements including required operating licenses.
  • Prepare monthly country logistics report and submit to HQ in time and share the same with country management team.

 

  1. EXTERNAL REPRESENTATION
  • As delegated by Logistics Manager, represent Tearfund at the appropriate level, to local authorities (whether formal governmental or informal de facto authorities), securing the necessary approvals to operate (e.g. Customs, Radio licences).
  • As delegated by Logistics Manager, Represent Tearfund at the appropriate level, to other NGOs, UN agencies, and visitors, ensuring coordination and constructive working relations and attendance at relevant inter-agency coordination meetings.
  • If required, and in consultation with the Logistics Manager, provide advice, training and guidance to key Tearfund partners to build logistics capacity and competency.

 

PART 2 – PERSON SPECIFICATION

JOB TITLE:  Sr. Admin and Logistic Officer

 

 

ESSENTIAL DESIRABLE
QUALIFICATIONS

 

·       Degree and/or appropriate equivalent qualification

·

·       Associated Technical Qualification (e.g. IT, electrics)

·       Further qualification in humanitarian logistics

.   Full clean driving license

EXPERIENCE

 

 

 

 

·       At least 5 years of experience in relevant field with 2 years in similar kind of position.

·       Management of technical equipment including radios, satellite phones, generators, IT

·       Proven experience in the management of staff

·       Project budgeting and management

·       Proven experience working to compliance levels of international donors

·       I/NGO work experience

·       Working knowledge of good logistics practice standards in: SPHERE, Core Humanitarian Standard and Red Cross Codes of Conduct.

·       Health & Safety at work

·       Cross-cultural/overseas work experience

·       Working with government bureaucracy

SKILLS/

ABILITIES

 

 

 

·       Leadership and Management

·       Analytical, Negotiation and problem solving

·       Excellent written and verbal communication skills (in Nepali and English)

·       Ability to learn fast

·       Computer literate (Word, Excel)

·       Report writing

·       Financial

·       Administrative & organizational

·       Training and mentoring skills

·       Radio and satellite phone troubleshooting

·       Electrical power generation troubleshooting

·       Off-road driving (4×4, winching) training skills

·       IT software troubleshooting

 

PERSONAL QUALITIES

 

 

 

·       Committed Christian

·       Team player

·       Understanding and sensitivity to cross cultural issues

·       Flexibility and adaptable to ever changing environments

·       Ability to remain calm under pressure

·       Willingness to travel and live in basic conditions

·       Ability to deal well with local authorities and government processes

·       Networking

·       People developer and motivator

 

 

Application Form-Tearfund

 

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